Board of Directors Meeting Highlights
Coshocton Rotary
Club Board Meeting
7/17/08 @ 12 noon at Health Services of Coshocton County
Present- Bd. Members: Heather Guess, Christie Nelson, Barb Emmons, Doug Marmie,
Jason Given, Kathy Thompson
Guests-ADG,Shane Pyle, Mike McCullough, Mike Remington, Dick Tompkins, Steve
Miller
Board Minutes from 6/4/08, 6/12/08, and 6/17/08 were reviewed. Motion to accept,
Doug Marmie; 2nd, Heather Guess. Motion carried.
Treasurer’s Report presented by Gordon Spillman. Motion to accept, Barb Emmons;
2nd, Doug Marmie. Motion carried.
New Business-
Mike McCullough, Steve Miller, and Dick Tompkins discussed the present
functioning of our local Rotary Foundation. Mike has been involved with the
foundation for many years and would like to be released from this obligation.
There is concern that with our present system of the immediate past club
president taking over as foundation president there is little continuity or
knowledge of the functioning of the foundation. There also seems to be a gap in
follow-up once grants are made. Different ideas were discussed with the
possibility of asking one member to become the long-term director of the
foundation and having quarterly meetings. Gordon and Jason will follow up with
this and report back.
Community Service
Jason has received quotes on the Court square Gazebo project:
Materials $250-300—club members would provide labor
Roof refurbishing- $1450. For future reference, it would cost at least $17,000
to replace roof so we probably want to keep it in good repair.
Signage for Gazebo- $250.
Joe Hogue has taken on Canal Days Parade Project. We will see how it goes this
year in order to determine if we will do this project again.
International Service
Jay Lucas will head up the Mosquito Netting or Water Well project. He has
connections through the United Methodist Church which is involved in similar
projects.
Vocational Service
Career Shadowing Day will be revamped this year and changed to Career Options
Day. Amy Hasseman and Barb Emmons will be chairing.
Employee of the Year Award will take place again with Todd Brown and Steve
Miller committed to individual business visits to increase participation.
Club Service
Bill Brown has the new directory just about ready to go to print. The Board
directed him to put the printing out for bid between club members, Jeff
Eikenberry and Casey Claxon and take the lowest bid.
Casey Claxon has revamped our online bulletin using free software for three
months. If we want to continue at this present level (which everyone likes) it
will cost $20/month. Motion to approve, Kathy Thompson; 2nd, Doug Marmie. Motion
carried.
Financial Requests
Rainbow Childcare requested money to fund a trip to the Columbus Zoo. Request
failed due to lack of motion.
Lincoln School requested $2,000 for a Smart Screen. They have commitments for 5
Smart Screens and have a donor who will match one for one. They are looking to
acquire a total of 12 (with the match). Motion to approve, Christie Nelson; 2nd,
Gordon Spillman. In favor-3; Opposed-3. President, Jason Given will investigate
further and cast his vote to break the tie.
Addendum-Jason Given spoke with Lincoln School teacher re project. As a result
he voted in favor of the motion, which therefore carried.
ADG Planning Meeting
In preparation for DG visit, meeting was held with ADG, Shane Pyle to discuss
our plans for 08/09 year.
Next meeting will be held 8/21/08 at 12 noon at Health Services of Coshocton
County.
Meeting adjourned at 1:15 PM
Barb Emmons, Club Secretary
Coshocton Rotary
Club Board Meeting
6/4/08 @ 12 noon at Health Services of Coshocton County
Present- Bd. Members: Heather Guess, Gordon Spillman, Christie Nelson, Barb
Emmons, Doug Marmie, Jason Given, Amy Hasseman (substitute gearjammer), Joe
Hogue Guests: Shane Pyle, Bruce Wallace, Cathy Cosmar, Kathy Darr, Mike
Remington, Steve Miller
Secretary’s report-minutes from 4/30/08 were reviewed. Motion to accept,
Doug Marmie; 2nd, Heather Guess. Motion carried.
Treasurer’s report-presented by Gordon Spillman. See attached.
Financially we continue to be in good shape and have money available for
projects.
Motion to accept, Jason Given; 2nd, Joe Hogue. Motion carried.
Club Service-
*Bulletin—Casey can add any features to the bulletin that the Board desires.
*As a money saver bulletins that are not sent by E-mail are now being
distributed at club meetings.
*Next Social will be announced at mtg on June 10th.
*”Fun” programs will be discussed at planning mtg to be held June 12th.
*Bill Brown has started work on new directory but will need someone to finish up
as he will be in Maine from July through October.
*Joe Hogue gave keys for sound system to all Board Members.
Community Service-
*Doug has scheduled meeting with Scholarship committee to update application
process.
International Service-
No Report
Vocational Service-
*Appraisal of Park Hotel was done gratis and came in between $80,000-$90,000.
New Business-
*Donna Johnson was granted indefinite Leave of Absence with no dues obligation
due to illness. Barb will send her a letter.
*Amy Hasseman gave presentation on behalf of United Way re Imagination Library
Project.
*Planning meeting has been called by President Elect Jason Given for June 12th
at 11:30 AM at Health Services of Coshocton—bring your lunch.
Meeting Adjourned at 12:40 PM
Barb Emmons, Club Secretary
Coshocton Rotary
Club Board Meeting
4/30/08 @ 12 noon at Health Services of Coshocton County
Present- Bd. Members: Heather Guess, Gordon Spillman, Christie Nelson, Barb
Emmons, Doug Marmie, Jason Given, Kathleen Thompson, Amy Hasseman (substitute
gearjammer) Guests: Shane Pyle, Bruce Wallace
Secretary’s report-minutes from 4/2/08 were reviewed. Motion to accept,
Jason Given; 2nd,Kathy Thompson. Motion carried.
Treasurer’s report-presented by Gordon Spillman. See attached.
Financially we continue to be in good shape and have money available for
projects.
Motion to accept, Doug Marmie; 2nd, Heather Guess. Motion carried.
Club Service-
*Bulletin—Casey can add any features to the bulletin that the Board desires.
*As a money saver bulletins that are not sent by E-mail will now be distributed
at club meetings.
*Social May 5th at Yucatan.
Community Service-
Scholarship winners have been selected. Applications were down this year. Doug
will speak with committee members re how and to whom money is paid out and
perhaps redoing/updating application.
International Service-
*The World Affairs Seminar is not being held this year.
*Kathy Thompson will check into possibility of sponsoring a student for the Hugh
O’Brien Seminar.
*Motion to accept a 2nd exchange student for next year was made by Doug Marmie
and 2nd by Gordon Spillman with understanding this will not cost club any
additional money except for monthly stipend and Sandy Pyle will be responsible
for obtaining housing.
Club agreed to reimburse Sandy Pyle $403 for Ohio Pins which she has already
purchased.
Vocational Service-
*Employee of Year Award was well-received. Committee will work on contacting
businesses directly next year for nominations.
New Business-
*Barb Emmons moved, Jason Given, 2nd to donate $500 for the community 4th of
July Celebration.
*Barb Emmons will contact Bill Brown re new club directories.
*Barb Emmons will contact Fellowship chair re card to Dick Bartlebaugh (who is
now back in town).
*There seems to be some miscommunication re who may use microphone system at
club and who will help to pay for it. Joe Hogue will be contacted.
Old Business-
*Kathy Thompson moved, Amy Hasseman, 2nd for Heather Guess to make arrangements
for an appraisal of the Park Hotel property (cost of appraisal not to exceed
$200).
Barb Emmons, Club Secretary
Coshocton Rotary
Club Board Meeting
4/2/08 @ 12 noon at Health Services of Coshocton County
Present- Bd. Members: Heather Guess, Gordon Spillman, Christie Nelson, Barb
Emmons, Kathleen Thompson, Amy Hasseman (substitute gearjammer) Guest: Shane
Pyle
Secretary’s report-minutes from 2/27/08 were reviewed. Motion to accept,
Kathleen Thompson; 2nd,Heather Guess. Motion carried.
Treasurer’s report-presented by Gordon Spillman. See attached.
Financially we continue to be in good shape and have money available for
projects.
Motion to accept, Barb Emmons; 2nd, Heather Guess. Motion carried.
Copies of District 6690 08/09 budget were handed out to board Members.
Club Service-
*Bulletin—considering adding more features. Jason will bring up with Casey.
*Continue to have concern re cost of mailing bulletins.
*Social Apr. 10th 4-5:30 PM at Sandy’s for GSE Team
Community Service-
No report
International Service-
*GSE team from Sweden will be visiting Coshocton.
*World Affairs Seminar is coming up soon. Committee needs to be working on this.
Vocational Service-
*Career Shadowing Day went well. There was some discussion re revamping format
for next year.
New Business-
*Jaime Crawford will be On Leave until May 6th. She will move into her 08/09
board position in July.
*Barb and Gordon are working on determining accuracy of R.I.’s Foundation
Points. Board will then determine what incentive they will offer for Paul Harris
Fellowships.
*District Conference is coming up. The Club will pay for Christie to attend.
Sponsoring a Hospitality Bar at the conference failed for lack of a motion. Barb
moved and Heather 2nd that our club contribute a “wine/cheese” basket (not to
exceed $75.00) for the silent auction. Motion carried.
*A District Simplified Grant Committee will be added to our committee roster.
*Rich Ferris has resigned from the club.
*Major projects were discussed including amphitheater and possibility of buying
“slum housing”, tearing down home, and turning into green space or possibly
deeding over to Habitat. Heather will do some follow-up on this.
Old Business-
*Had very good attendance at District Assembly.
Barb Emmons, Club Secretary
Coshocton Rotary Club Board Meeting
2/27/08 @ 12 noon at Health Services of Coshocton County
Present- Bd. Members: Joe Hogue, Heather Guess, Doug Marmie, Gordon Spillman,
Christie Nelson, Jason Given, Barb Emmons. Guests: Bruce Wallace.
Secretary’s report-minutes from 1/23/08 were reviewed. Motion to accept,
Gordon Spillman; 2nd, Doug Marmie. Motion carried.
Treasurer’s report-presented by Gordon Spillman. See attached.
Financially we are in good shape and have money available for projects.
Motion to accept, Barb Emmons; 2nd, Jason Given. Motion carried.
Club Service-
*Bulletin—considering adding more features. Jason will bring up with Casey.
*March 13th is next social at Yucutan.
*Fun Program for March will be Wii.
Community Service-
*BFKS—good turnout this year. Rotary #1 in donations in our time slot.
International Service-
*GSE team from Sweden will be visiting Coshocton.
Vocational Service-
*Dictionary Project-complete.
*Plant Visitation-Coshocton Campus on March 18th.
*Career Shadowing Day-April 1st.
New Business-
*District Assembly March 29th.
*Jaime Crawford will be On Leave until May 6th.
*Club voted to donate $1,358.50 to Red Cross for purchase of 25 Big Wheels for
Safety City.
Old Business-
*Park Hotel-possibility of Rotary doing something with this property seems
highly unlikely.
Barb Emmons, Club Secretary
Coshocton
Rotary Club Board Meeting
1/23/08 @ 12 noon at Health Services of
Coshocton County
Present- Bd. Members: Joe Hogue, Heather Guess, Doug Marmie, Gordon Spillman,
Christie Nelson, Kathy Thompson. Guests: Amy Hasseman, Shane Pyle, Cathy Cosmar,
Heather Klesch, Len LaCara
Secretary’s report-minutes from 12/5/07 were reviewed. Motion to accept,
Kathy Thompson; 2nd, Doug Marmie. Motion carried.
Treasurer’s report-presented by Gordon Spillman. See attached.
Income from 12 Days of Xmas was down a bit this year. Suggest an earlier start
next year.
Financially we are in good shape have money available for projects.
Club Service-
*Bulletin—considering adding more features. Check with Jason re cost.
*Feb. social at Sandy Pyle’s home.
*Fun Program for Feb.—“speed networking”.
Community Service-
*BFKS—good turnout this year.
International Service-
*Honduras Water Well Project-DONE.
*Dan Truett working on Operation Smile.
Vocational Service-
*Dictionary Project-will be distributed Tuesday, Jan. 29th, 2007.
*Plant Visitation-COTC in March.
*Career Shadowing Day-looking for committee.
New Business-
*Ted Foster is resigning as of 2/29/08.
*Doug Marmie will call Jaime Crawford re her membership status.
*We have the opportunity to advertise in the Chamber Directory.
*DG’s Club is cosponsoring Wendy’s Chili Open on 2/2/08.
*A letter was read from The Elk’s asking us to consider having our weekly
meetings there.
*We are only at 39% of our goal for Foundation giving. Christie encourages all
to give.
*Annual R.I. report is available.
*Marlin Art approached us re sponsoring art auction. Little interest shown by
board.
*Motion by Joe Hogue, 2nd by Gordon Spillman to grant LOA to Harold Thompson and
not accept his resignation. No dues will be charged during his leave. Barb will
send letter to inform him of this. Motion carried. Kathy Thompson abstained.
*The club received a $50 donation from AK Steel on behalf of Hubert Cushman,
Jr., father of Hubie Cushman.
Old Business-
*Park Hotel-onhold, Jason not present.
*District conference-no hospitality suites this year; instead will have
“hospitality bar” at cost of $300-$400. Shane will get details.
*Shane Pyle came in second in DG nomination vote. Therefore, he is not presently
in line for DG. However, the committee encouraged him to reapply next year.
Barb Emmons, Club Secretary
Coshocton Rotary Club Board Meeting
12/5/07 @ 12 noon at Health Services of Coshocton County
Present- Bd. Members: Joe Hogue, Heather Guess, Doug Marmie, Gordon Spillman,
Barb Emmons, Christie Nelson, Jason Given, Kathy Thompson. Guests: Ron
Lillibridge, Bruce Wallace
Secretary’s report-minutes from 10/31/07 were reviewed. Motion to accept,
Doug Marmie; 2nd, Jason Given. Motion carried.
Treasurer’s report-presented by Gordon Spillman. See attached.
Club Service-
*12 Days of Christmas-in progress
*Christmas Party is set for 12/13/07.
*Socials- Dec. will be Xmas Party, and Jan/08 will be at Preston Bair’s home.
Community Service-
*Salvation Army-Xmas bell ringing is on track. Will be ringing Friday, Dec.
14th.
International Service-
*Honduras Water Well Project-Jason Bradford is completing paper work.
Vocational Service-
*Dictionary Project-Heather will follow up with Len.
*Ethics Conference-Board was very impressed with excellent job that Toni and
Sharon did on this project. We are hopeful that we will have a large number of
students participate again next year.
*Plant Visitation-COTC in March.
New Business-
*Ted Foster will be transferring to a club in the Bolivar area. Our club is very
sad to be losing him as he was a good Rotarian who was active in his support of
our club.
*Jaime Crawford has requested a six-month leave of absence since she has been
reassigned to a Peebles store in Mt. Vernon.
Old Business-
*Microphone/speaker-Joe continues to work out kinks in system.
*Website- Casey is in charge of our website and has updated all committee
assignments.
*Potential Long-term Project-Amphitheater and CR1A projects have been presented
to club. Christie will make arrangements for presentation of Gateway project.
Jason Given continues to gather data on possibility of a Park Hotel project.
*OSU Extension Mtg.-Kathy Thompson will E-mail to Board members notes re ideas
of Foundations collaborating which came from this meeting.
Board Meeting adjourned at 1:05 PM
Barb Emmons, Club Secretary